Privacy Policy

Data Protection Information

Last Updated: April 23, 2025

At Vokalex PDF OCR, we are committed to protecting your privacy and ensuring transparency about how we handle your data. This Privacy Policy explains our practices regarding the minimal personal data we collect.

1. Data Collection

We collect only the bare minimum data necessary to provide our services:

Email Addresses: We collect email addresses solely for the purpose of service delivery, such as sending processed documents or providing password recovery results.
Uploaded Documents: We temporarily store the documents you upload for processing (PDF files, ZIP files, etc.).

Important: We do not collect any other personal information such as names, addresses, payment details, browsing history, or any other identifiable information beyond email addresses.

2. Data Storage and Retention

Our data retention policy is designed to be minimal:

All uploaded documents and their processed outputs are automatically deleted after 30 days.
Email addresses are stored in our database solely for service delivery purposes.
We do not use your email for marketing or promotional purposes.

3. Use of Your Information

The email addresses we collect are used exclusively for:

Delivering processed documents back to you
Providing password recovery results
Service-related communications

4. Data Sharing

We do not share, sell, rent, or trade your personal information with third parties. The only exceptions to this are:

If required by law or valid legal process
To protect our rights or property

5. Cookies and Tracking

Our website uses only essential cookies required for the functioning of our services. We do not use tracking cookies, analytics cookies, or advertising cookies. The essential cookies we use are:

Session cookies to facilitate the use of our services

6. Security

We implement reasonable security measures to protect your information:

Data encryption in transit and at rest
Regular security assessments
Limited access to personal information

7. Your Rights

Under GDPR and other data protection laws, you have certain rights regarding your data:

Access: You can request information about what data we hold about you.
Correction: You can request that we correct any inaccurate data.
Deletion: You can request that we delete your data.
Restriction: You can request that we restrict the processing of your data.
Portability: You can request a copy of your data in a machine-readable format.

To exercise any of these rights, please contact us at contact@scanned2pdf.com.

8. Changes to This Policy

We may update this Privacy Policy from time to time. If we make significant changes, we will notify you through a notice on our website.

9. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: contact@scanned2pdf.com
Phone: +49 176 21 44 33 62
Address: Klinikumallee 49, 95445 Bayreuth, Germany